Spend Less Time on the Schedule.
More Time Running Your Restaurant.

Sail Scheduling turns hours of spreadsheets, group texts and phone calls into a few clicks,
and gives your team everything they need right on their phone.

Talk to Sales See How It Works

Next week in minutes

Copy last week or apply a template, then adjust.

No double-booking

Checked across every location, as you build.

Cost before you publish

Labor cost for every day, role and person.

No more group texts

Everyone gets their schedule and every change.

Build the schedule

The whole week on one screen

See every job role, every person and every shift at a glance. Drag a shift to move it, hold Ctrl to copy it, and click any day to add one.

  • Copy last week or copy one day onto the rest of the week in a click.
  • Shift shortcuts fill in your usual Lunch, Dinner and Close shifts for you.
  • Each person's hours fill a bar as you schedule them, so overtime never sneaks up on you.
  • Changed your mind? Undo takes back anything, even a whole copied week.
A week on the Sail Scheduling schedule, grouped by job role
Adding a shift from the Dinner shortcut
Templates

Save your best week. Use it forever.

Turn any week into a template, then fill a new week from it in seconds. Your regular week, your holiday week, your summer week: each one ready when you need it.

  • Edit a template right on the schedule, with the same drag and drop you already know.
  • Make one from any week, past or future, or start from a blank page.
  • Save as new turns your regular week into a holiday week without touching the original.
  • Applying a template skips anyone who has the day off and tells you who was skipped.
A template open on the schedule for editing
The list of saved templates, with New template and From a week
Fewer mistakes

No double-booking. No forgotten day off.

Sail Scheduling knows who's working where, and who's off, before you put anyone on the schedule.

  • Nobody can be booked in two places at once, even at another location.
  • Approved and pending time off shows right on the schedule, on the day it applies.
  • Each person's availability is there as you build, so you schedule the people who can work.
  • New shifts stay unpublished until you're ready, so nobody sees a half-built week.
A week waiting to be published, with a pending time off request on the schedule
Labor cost

Know what the week costs before you publish it

Projected labor cost updates with every shift you add, move or remove, so you can hit your numbers while you build, not after payroll.

  • Totals for the week, each day, each job role and each person.
  • Works for hourly and salaried staff alike.
  • Click any figure to see exactly what's in it.
  • Only managers see pay. Your team never does.
One day's projected labor cost, with its shifts and hours

Want to see it with your own schedule?

We'll walk you through Sail Scheduling and set it up with you. No spreadsheets required.

Talk to Sales
Publish and share

One click and everyone knows

When the week is ready, click Publish. Your team sees their shifts right away, and nobody has to call in to ask when they work.

  • Send each person their own schedule by email or text.
  • Push notifications keep them up to date on swaps, open shifts and time off.
  • The Publish button shows how many shifts are still waiting, so nothing gets missed.
  • Print or download the week by employee or by job role, as a page, a PDF or an Excel spreadsheet.
The schedule's Actions menu: build the week, share it, templates and printing
ShiftHub and open shifts

Let your team fill the gaps

Someone can't make their shift? They can sort it out with a co-worker themselves, and you just approve it. No more chasing people down.

  • Shift swaps and giveaways: the co-worker agrees first, then you approve with one click.
  • Open shifts: post a shift with nobody on it yet, and anyone qualified can pick it up, instantly or with your approval.
  • Only people who hold the job role, and aren't already working then, can pick up an open shift.
  • Everyone involved is told automatically when it's decided.
A manager reviewing a shift swap two employees agreed
An employee answering a swap request on their phone
Time off

Time off without the sticky notes

Employees ask for time off from their phone. You approve, deny or adjust the dates, and they hear back right away.

  • Every request in one place, with the employee's reason.
  • Approved time off shows on the schedule so you never book someone who's off.
  • Whole days or just part of one.
Time off requests waiting for a manager's review
An employee's time off request on their phone, waiting on their manager
Mobile

In everyone's pocket

Your team checks their schedule, trades shifts, picks up open shifts and asks for time off from their phone, and you can run the schedule from yours.

  • A mobile app for employees, with push notifications and team chat.
  • The full schedule works on a phone too, a day at a time, with drag and drop.
  • Their shifts at every location they work, in one place.
A manager's schedule on a phone, one day at a time
An employee's upcoming shifts on a phone
Daily roster

A roster for the wall, in one click

Print today's roster organized by your own day parts, like Lunch, Dinner and Late night, so everyone on the floor knows who's in and when.

  • Grouped by day part, then job role, then start time.
  • Shows "1st cut" or "Close" where an end time would be.
  • A clean, letter-size PDF ready to print.
A printed daily roster grouped by day part and job role

Built for Restaurants That Are Going Places

From one location to many, Sail Scheduling grows with you

Every location, one account

Switch between locations in a click. People who work at more than one appear wherever they work.

The right access

Administrator, Manager and Staff access, set location by location, so everyone sees just what they should.

Made for Sail POS

Employees and job roles come straight from Sail POS, and your team clocks in and out on the POS they already use.

Real people, real help

We set you up and we're a phone call away. And Sail Scheduling keeps getting better, with what's new shown right in the app.

Ready to Get Your Time Back?

Tell us about your restaurant and we'll show you how Sail Scheduling fits.